Procurement & Inventory
From staff requisitions to purchase orders, goods receipts and supplier invoices that auto-create payables β procure-to-pay in one chain, with stock auto-aggregated from movements.
Requisition, order, receive β carried forward in one click
Approved requisitions fill the PO in one click; receiving auto-loads outstanding lines, and confirming adds to stock.
- Auto-fills ordered / received / this-time qty
- Locked after posting for a clean trail
| Item | Ordered | Received | This |
|---|---|---|---|
| Cat6 cable | 100 | 60 | 40 |
| Rack screws | 20 | 0 | 20 |
| Item | On hand | Last movement |
|---|---|---|
| Cat6 cable | 140 | Receipt +40 |
| Rack screws | 12 | Issue β8 |
| 24-port switch | 5 | Receipt +5 |
Balances auto-sum from the movement ledger
Receipts add, issues subtract β every movement updates per-warehouse balances instantly; adjustable by stocktake.
- Syncs products and purchased items
- Issuing feeds project materials
All features
Purchase requisitions
Staff raise purchase needs; managers approve.
- Header: summary, need-by date, cost center, project; lines: item / spec / qty / unit / est. price / note.
- Once approved, fill a purchase order in one click.
Purchase orders
Place formal orders with suppliers and track delivery.
- Fields: supplier, order date, ETA, status, currency, note + lines.
- Create from a requisition; receiving updates received qty and status.
Goods receipts
Log purchase-order arrivals and post to stock.
- Selecting a PO auto-loads outstanding lines and this receipt's quantities.
- Confirming adds to stock automatically and locks the receipt.
Supplier invoices
Purchase-side payable invoices.
- Fields: supplier, invoice no., source PO, dates, currency, net, tax (total auto-computed).
- Confirming creates the matching payable in finance.
Inventory
Real-time balances per warehouse from a movement ledger.
- Syncs products/purchased items; shows per-warehouse balances and movements.
- Balances auto-sum from movements (receipt +, issue β); adjustable by stocktake.
Material requisitions
Staff requisition materials; issuing deducts stock.
- Common feature: choose requisition type, warehouse, need-by date + lines; project-linked types can select a project.
- Managers approve/issue; issuing decrements stock automatically.
Requisition types & warehouses
Master data for issuing and stock.
- Requisition types: name, project-linked flag, active, order (e.g. project/office/R&D).
- Warehouses: name, address, carrier, manager, phone, note.
Ad-hoc items & convert to product
Create records on the fly during purchasing/issuing without breaking flow.
- Typing an unknown item name prompts creating it as a purchased product (default) or product.
- A purchased product can be converted to a product and managed there.
Procure-to-pay in one chain
Start free β from requisition to supplier invoice.